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Privacy policy

Description of QCG webpage

QCG software is developed by the Poznan Supercomputing and Networking Center affiliated to the Institute of Bioorganic Chemistry of the Polish Academy of Sciences. The website qcg.psnc.pl has an informative role and is aimed at researchers, students and industry representatives who want to get an insight into the technology.

Scope of this Privacy Policy

This Privacy Policy sets out the criteria and the conditions under which qcg.psnc.pl collects, processes, stores, and transfers your personal data, how the confidentiality of such information is ensured as well as any law and/or regulation implemented or enacted in accordance with the GDPR (General Data Protection Regulation).

What Personal Data do we process and for what purpose?

We will be processing the following personal data:

  1. for communicating with you via emails,
    • newsletters, questionnaires, etc.
    • name;
    • email address;
    • preferred language;
    • role (scientists, student etc.);
    • affiliation (institution, company, etc.).

  2. for application maintenance and for security reasons
    • cookies;
    • IP Address;
    • access date & time;
    • record (log) of actions taken within applications.

Providing the information above is necessary and if you choose not to provide certain information, you may not be able to use certain services or participate in certain activities.

Data Controller

The data controller is INSTYTUT CHEMII BIOORGANICZNEJ POLSKIEJ AKADEMII NAUK, Poznan Supercomputing and Networking Center, ul. Z. Noskowskiego 12-14, 61-704 Poznan, Poland (PSNC). Contact to the data protection officer: tel. +48 61 8582044, email: dpo@ibch.poznan.pl

Legal basis

Your personal data will be processed on the basis of:

  1. if you are 16 or older – your consent;
  2. if you are under 16 – the consent provided by the holder of parental responsibility over you.

Additionally, we process your personal data on the basis of legitimate interest consisting of providing to the users technical solution enabling them to use our web applications (based on voluntary decision of each user) as well as administrative and security maintenance of the applications what is not overridden by the interests or fundamental rights and freedoms of the user (data subject).

When and how do we share Personal Data?

Your personal data, when necessary, will be shared with third parties that are following the same practices and have implemented the security and data protection requirements to ensure the adequate protection of your personal data. Your personal data, when necessary, may be also transferred to a third country but only to third parties that implement suitable safeguards such as approved certification mechanisms or standard data protection clauses.

Personal Data Retention

We will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Security

To ensure the security of your personal data, we have in place the following measures:

  1. minimisation and pseudonymization of personal data we collect;
  2. multi-layers of firewalls to avoid the unauthorised external access;
  3. managing, limiting and controlling access to personal data;
  4. backup and redundancy;
  5. regular testing of the effectiveness of the measures implemented;
  6. safety and encrypted communication channels.

Your Rights

You have the right to:

  1. request access to your data;
  2. ask us to rectify information;
  3. withdraw your/parental consent which is not affecting the lawfulness of the processing based on the consent before its withdrawal;
  4. request the deletion of your data.


Those rights can be exercised by contacting “Data Controller”. Additionally, you have the right to lodge a complaint with a supervisory authority in Poland.

Privacy Policy updates

This Privacy Policy may be reviewed and updated from time to time – in such case the Privacy Policy will be labeled as “Revised (date)”. The initial version of this notice was created in November 2022.